We have one common vision at IKEA: to help our customers enjoy a better everyday life at home. We take our vision very seriously.
We all choose to work at IKEA because we share the unique company culture and values.
We are passionate about our business and strive for high performance.
We have fun at work and a human approach while performing.
For our Headquarters in Spata, we are looking for Secretary Service Office (Part Time)
The Position:
Reporting to the Housemarket Human Resources Manager you are responsible and accountable to:
• Manage daily administrative functions for SO divisions
• Coordinate and arrange travel and accommodation for employees
• To manage all Purchase Orders as well as provide support to HR SAP SO users
• Organize meetings, book meeting rooms, and oversee catering needs
• Maintain and update telephone and contact lists for the office
• Handle incoming correspondence, emails and calls
• Monitor and control office supply inventory and operating costs
• Oversee equipment functionality and liaise with vendors as needed
• Assist with external tasks (e.g., municipalities, labor authorities, banks
• To cover the SO General Management secretary position, when needed
• To arrange the AIA cards (application, signatures, filing, Sap, return back for cancellation)
• Coordinate and oversee the ordering, distribution, and inventory of employee uniforms, ensuring proper fit and
adherence to company standards.
• Manage confidential information and act as a role model for IKEA values
The Skills & Qualifications:
• University Degree
• Very good command of English language
• Very good knowledge of MS Office MS Office
• Driving license (preferred)
• At least 1-3 years in a secretarial role, ideally within the retail sector
• Focus on detail and good planning
• Strong organizational and time-management abilities
• Discretion, trustworthiness, adaptability, teamwork
Qualifications considered as an asset:
• Knowledge of the Retail Market
• Additional Foreign Languages
• Knowledge of SAP
The People we seek:
Lead by example constantly looking for new and better ways forward
Believe in empowering people, taking ownership, making decisions and following through
Have a hands on and customer service driven approach.
Have the courage to question existing solutions and think in unconventional ways
Have a passion for life at home and retail
What we offer
If you take on this position, these are just a few things you can expect from us:
-An exciting and empowering work environment at one of the leading group of companies in Greece and the Balkans in providing quality consumer durable goods.
- A diverse group of people who value working together
- An open and inclusive culture where you can be yourself
-And as the world’s leader in life at home, you will have exceptional opportunities to grow and develop together with us
IKEA started its operation in Greece through House Market, a member of Fourlis Group of Companies, and operates in Greece 6 Stores (Athens, Thessaloniki, Larissa, Ioannina & Patra), & 2 “New Generation” Store in Piraeus & The Mall Athens Marousi, 1 Store in Cyprus (Nicosia) & 3 in Bulgaria (Sofia ,Varna, Velico Tarnovo). We also operate 7 Pick-Up-Point (Rhodes, Chania, Heraklion, Alexandroupoli & Kalamata, Burgas & Plovdiv) & 1 Planning Studio in Cyprus (Limassol)