Office Manager and Personal Assistant to the CEO

Re:Frame is an international boutique firm specializing in Corporate Training, Organizational Development, and Consulting, offering Accredited Programs.

Our core values revolve around excellence, precision, and an unwavering commitment to outstanding customer service.

We are currently seeking a highly organized and proactive Office Manager & Personal Assistant to the CEO to join our dynamic team. This is a full-time position requiring a high level of professionalism, adaptability, and attention to detail.

Key Responsibilities:

• Efficiently manage the CEO’s demanding schedule, including interviews, appointments, travel arrangements, podcasts, photo and video shoots, and contract management.
• Provide administrative and operational support, ensuring smooth daily operations.
• Coordinate external obligations, including corporate and client interactions.
• Maintain effective communication with clients and partners via calls, emails, and networking outreach.
• Handle customer service inquiries with professionalism and efficiency.
• Support sales initiatives, including phone enrolments for high-level mentoring and training programs.
• Manage digital tools and platforms, including Mac, Microsoft Office, Social Media, Dropbox, Google Docs, MailChimp, HubSpot, PayPal, Leadpages, WordPress, and Canva.
• Conduct thorough research to support business initiatives and market strategies.

Ideal Candidate Profile:

• Education: Bachelor’s degree required (minimum).
• Languages: Excellent command of English and Greek (both verbal and written); proficiency in a third language is highly desirable.

Skills & Competencies:

• Strong organizational, coordination, and communication skills.
• Proactive mindset, solution-oriented approach, and ability to prioritize tasks effectively.
• High levels of integrity, accountability, and adaptability.
• Passion for sales and customer engagement.
• Experience handling a high volume of calls and maintaining well-organized records.
• Flexibility: Willingness to travel as needed.
• Technical Proficiency: Familiarity with relevant digital tools and a genuine interest in continuous learning.
• Additional Assets: Possession of a car is appreciated, as some external obligations are part of the role.

What We Offer:

• A dynamic and inspiring work environment that fosters personal and professional growth.
• Endless learning opportunities and the chance to develop new skills alongside influential professionals.
• A workplace that values innovation, creativity, and continuous development, both on an individual and professional level.
• The opportunity to be part of an ambitious, fast-growing company with a strong vision for the future.
• A competitive compensation package, including satisfactory salary and performance-based bonuses.

How to Apply:

If you believe you are the ideal candidate for this role, please send your CV (with a recent photo) and a cover letter explaining why you are the perfect fit for Re:Frame. References are highly appreciated.

We look forward to meeting exceptional candidates who share our vision and values!