Event Coordination & Administrative Assistant

Adecco HR is the global leader in HR services, certified in Greece with ISO 9001:2015 in the field of search and selection services and temporary placement. Adecco, on behalf of Cedefop, the European Centre for the Development of Vocational Training, one of the EU’s decentralized agencies, based in Thessaloniki Greece, is seeking to recruit a highly driven candidate for the following position:

Event Coordination & Administrative Assistant

(Interim Agent – up to 8 months)

Cedefop is looking to secure the support of an interim agent for up to 8 months in the Operations Department. Within the Department, the interim will be engaged in in providing support for:

-    the organisation of physical, virtual and hybrid events, ensuring the smooth execution of all logistical and administrative tasks before, during, and after the events.

-    the administrative management of Cedefop networks of external experts.

Job description

•    Provide administrative and logistical support for event organisation, including planning, coordination, and execution of events.

•    Assist in the preparation and implementation of event-related documents, materials, and activities.

•    Ensure effective communication and coordination with internal and external stakeholders, including participants, speakers, and service providers.

•    Support Cedefop staff in keeping network records up to date, organising meetings and supporting communication

Candidate’s Profile

•    At least two (2) years of proven professional experience in in event organisation or, administration preferably in an international or multicultural environment.

•    Experience in administrative or customer service roles

•    Digital proficiency (e.g. Microsoft Office 365, Sharepoint, Teams).

•    Excellent oral and written communication skills in English (at least C1 level)

•    Solid planning and organizational skills and attention to detail.

•    Ability to manage efficiently multiple priorities under tight deadlines

•    Ability to work constructively as part of a multidisciplinary and multicultural team.

•    Proactivity and results orientation, with a focus on delivering high-quality results.

Cedefop offers

•    European Union gross salary levels

•    Multinational/ Multicultural working environment 

Cedefop collaborates with Αdecco HR (Member of Adecco Group) which will hire on an interim basis the selected candidates.

After the screening of the CVs, we will contact the candidates who meet the profile’s requirements to arrange an interview.

All applications are considered as strictly confidential.