Samaritan's Purse - Logistics Officer

JOB PURPOSE

To support SP Greece Programming through Logistics and operational support based in Athens to include Athens, Northern Greece and the Islands. Primarily reporting to the Logistics Coordinator.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Procurement

·         Perform regular Market Research on regular items as well as getting quotes for items or services as requested

·         Procurement of items for SP Greece programming through market research per SP Procurement Policy in a timely manner as per Purchase Requests (PR)

·         Formulate Paperwork as per SP Procurement Policies in liason with the Logs Coordinator

·         Keep updated Suppliers lists and single/sole source suppliers to be agreed with IHQ

·         Maintain good relations with Local Suppliers, service providers etc

·         Respond to emergency procurement for Programmes as necessary including out of hours .

Fleet

·         Management of Fleet of SP vehicles including departmental vehicle bookings as per Vehicle Fleet Policy Greece, ensuring best use of all the Vehicles

·         Add new drivers to the Providers Insurance as well ensuring new drivers are tested and Drivers code of conduct signed and understood before a SP Vehicle is taken            out

·         Have regular contact with the Fleet Officer in each programme location to ensure Maintenance of vehicles is carried out

·         Record all accidents/incidents with the Vehicles and work with provider to ensure insurance claims are filled in and monies received

·         Keep updated records of all drivers IDs , Licences and drivers code of conduct and supply relevant info to the Provider for Insurance Purposes

·         Track –weekly the mileage and fuel consumption of all the SP Fleet and note any issues to the Logs coordinator

·         If drivers required to drive personnel around then work with the SP Driver and the Logs Coordinator the best schedule.

SP Equipment

·         Keep updated records of all SPIR Assets in Athens and send to the Logs Manager every month this asset list

·         Keep and Inventory of all office furniture/equipment for future records

·         Work alongside IT/HR to ensure new personnel receive appropriate SP Clothes/equipment which is returned at the end of the contract

Warehouse

·         Assist at the warehouse with loading and unloading, categorizing items, inventory, waybills, delivery notes, and stock reports are correctly filled out

·         Ensure a Physical Inventory of all stock is carried out on a monthly basis

·         Ensure all Store Requests are done in a timely manner as appropriate for the response

·         Update Stock Reports Tracker and Movement Tracker after each transaction and sent to Logs Manager, Logs Co-ordinator and Senior Operations Manager

·         Keep all Health and Safety requirements within the warehouse including keeping the work place clean and tidy

·         Work with Volunteers and visitors to the warehouse

·         Work with those responsible for Transportation in giving of information of no of pallets etc

·         Drive Stock to Ministry sites as required

Transportation

·         Arrange transportation to requested destinations when dispatching items to multiple SP Greece locations, keeping accurate records.

·         Responsible for Invoices and payments to provider as per SP Procedures

Finance documentation

·         Obtain cash for Logs procurement purposes ensuring payment is as per SP Policy and Greek laws

·         Obtain quotes/receipts/proformas and Invoices for goods and services

·         Ensuring correct documentation is completed all Logs Paperwork as per SP Procedures

Report writing

·         Regular reporting of activities as described by Logs Coordinator including keeping trackers updated

Any other task as requested by the Logistics Coordinator and Logistics Manager/ Senior Operations Manager.

With a generous and serving spirit perform all the tasks and responsibilities assigned for the benefit of Samaritan’s Purse.