Θέσεις εργασίας στην Ελλάδα
14/11/2024

Office Manager

Γραμματειακή Υποστήριξη - Υπάλληλοι Γραφείου

Πόλη AMBELOKIPOI | ΑΘΗΝΑ - ΑΤΤΙΚΗ
Απασχόληση Πλήρης απασχόληση
Επίπεδο Σπουδών Ινστιτούτο Επαγγελματικής Κατάρτισης (ΙΕΚ)

Περιγραφή

Are you an organized, proactive, and detail-oriented professional looking to contribute to a positive and productive work environment?

Join our team as an Office Manager and help us create and maintain a workspace where communication, organization, and safety are prioritized.

As the Office Manager, you will create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Responsibilities:

  • Serve as the point person for office manager duties including:
  1. Maintenance
  2. Mailing
  3. Supplies (food, cleaning items, machines, stationary)
  4. Equipment
  5. Bills
  6. Errands
  7. Shopping online
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Partner with HR to update and maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Manage office budget, keep inventory ensure accurate and timely reporting
  • Provide general support to visitors (flights, transport, accomodation)
  • Assist HR in the onboarding process for new hires
  • Assist HR Manager with the European employees (relocation and documentation)
  • Address employees queries regarding office management issues
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Organize monthly events for the company

Required Skills:
  • Knowledge of Office Administrator responsibilities, systems and procedures
  • Knowledge of MS Office (MS Excel, MS Outlook, email)
  • Hands on experience with office machines (e.g. fax machines, printers, scanners)
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills in English and Greek
  • Strong organizational and planning skills in a fast-paced environment
  • Work well under pressure

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