Are you an organized, proactive, and detail-oriented professional looking to contribute to a positive and productive work environment?
Join our team as an Office Manager and help us create and maintain a workspace where communication, organization, and safety are prioritized.
As the Office Manager, you will create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
Responsibilities:
- Serve as the point person for office manager duties including:
- Maintenance
- Mailing
- Supplies (food, cleaning items, machines, stationary)
- Equipment
- Bills
- Errands
- Shopping online
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office budget, keep inventory ensure accurate and timely reporting
- Provide general support to visitors (flights, transport, accomodation)
- Assist HR in the onboarding process for new hires
- Assist HR Manager with the European employees (relocation and documentation)
- Address employees queries regarding office management issues
- Liaise with facility management vendors, including cleaning, catering and security services
- Organize monthly events for the company
Required Skills:
- Knowledge of Office Administrator responsibilities, systems and procedures
- Knowledge of MS Office (MS Excel, MS Outlook, email)
- Hands on experience with office machines (e.g. fax machines, printers, scanners)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills in English and Greek
- Strong organizational and planning skills in a fast-paced environment
- Work well under pressure