Who we are: Phoenix Engineering Group is the leader in the field of broadband technologies and Infrastructure, with a strong portfolio of projects in Germany, Greece, and the Netherlands. We serve the diverse needs of telecom and infrastructure providers throughout Europe and provide all necessary services for the implementation of the projects.
Our culture: At Phoenix Engineering, we blend the strength of a robust group of companies with the vibrant spirit of a dynamic and youthful team, to build a culture that thrives on teamwork, mutual support and the pursuit of excellence. We celebrate each other's achievements, stand together during challenges, and are committed to helping every team member thrive and grow.
Your role: As an Executive Assistant you will play a critical role in supporting our leadership, ensuring efficient office operations, managing schedules, and handling various administrative tasks.
How you will contribute to our success:
- Manage the CEO’s calendar, prioritize scheduling needs, and coordinate meetings, appointments, and events.
- Arrange and oversee all travel logistics.
- Assist the CEO with project management, tracking timelines and deliverables, and ensuring alignment across departments.
- Prepare reports and updates for executive reviews.
- Conduct research on industry trends and competitors, compile reports and provide data insights to support strategic decision-making.
- Prepare materials for executive and board meetings, take detailed minutes, and manage follow-up tasks.
- Handle sensitive documents with strict confidentiality, maintain organized filing systems and ensure secure handling of all documentation.
- Serve as the CEO’s liaison with internal and external stakeholders, respond to inquiries professionally and maintain the organization’s reputation.
- Organize company events, executive retreats, and other special activities.