Are you an experienced Executive Assistant with years of experience supporting C-level executives?
Are you familiar with the shipping/maritime industry and looking for a collaborative, supportive work environment?
If so, this is a huge opportunity for you to join a reputable company in the shipping sector and contribute to its success as a key member of the team, supporting our senior management team in a dynamic and fast-paced environment.
Responsibilities
Your key responsibilities as an
Executive Assistant will be:
- Administrative Support: Manage the calendar, appointments, and correspondence for senior executives. Prepare reports, presentations, and meeting agendas.
- Meeting Coordination and Minutes: Organize and schedule meetings, ensure smooth execution, and take detailed minutes. Distribute action points and follow up on their implementation.
- Travel Arrangements: Organize international and domestic travel arrangements, including flights, accommodations, and itineraries.
- Document Management: Handle sensitive documents such as contracts, shipping agreements, and vessel certifications. Maintain organized filing systems for easy access and retrieval.
- Communication Management: Act as a liaison between executives and internal/external stakeholders, ensuring smooth and professional communication.
- Event Planning: Organize meetings, conferences, and company events, ensuring all logistics are professionally handled.
- Expense Tracking: Monitor and reconcile executive expenses, ensuring compliance with company policies.