We are seeking a highly organized and resourceful Executive Personal Assistant to support the Managing Director of a dynamic international organization. Acting as a trusted partner, you will manage schedules, relationships, and key projects in a fast-paced environment. This role requires exceptional multitasking skills, discretion, and the ability to handle both professional and personal responsibilities. Read on for more infos.
Key Responsibilities of this Executive Personal Assistant:
- Calendar Management: Efficiently organize and maintain the Managing Director’s daily and long-term schedule, optimizing time and aligning commitments
- Travel Coordination: Arrange all travel and accommodation needs, ensuring seamless and stress-free itineraries
- Task Prioritization: Anticipate needs, manage priorities, and ensure urgent matters are addressed promptly and efficiently
- Communication Management: Act as a gatekeeper for incoming communications, exercising sound judgment to filter and prioritize requests
- Project Support: Provide assistance with various projects and initiatives, ensuring deadlines are met and goals are achieved
- Problem-Solving: Address challenges proactively and offer well-thought-out solutions to emerging issues.
- Administrative Support: Manage confidential information with discretion and handle tasks such as correspondence, filing, and document management
- Personal Assistance: Support the Managing Director with personal tasks, ensuring both professional and personal life runs smoothly
To be considered for this Executive Personal Assistant position, you need to have:
- Proven work experience in supporting a C level Executive
- A university degree (MSc will be considered an asset)
- Bilingual proficiency: Exceptional written and verbal communication skills in both Greek and English, with cultural awareness for international collaboration
- Technical proficiency: Strong working knowledge of MS Office and tech-savviness
- Proven experience in similar executive support roles within fast-paced or high-pressure environments
Skills:
- Organizational Skills: Exceptional time-management and multitasking abilities, capable of prioritizing tasks in a high-pressure, fast-paced environment
- Discretion: Proven ability to manage sensitive information with absolute confidentiality
- Proactive and Independent: Strong initiative and self-motivation, with a forward-thinking approach to anticipating the President’s needs
- Adaptability: Ability to quickly learn new processes and systems, and navigate unforeseen challenges efficiently
For this Executive Personal Assistant role benefits include:
- Attractive compensation package
- Private health insurance
- Hybrid work model
If you believe your profile could be a good match to this Executive Personal Assistant role, apply online now!
Have some questions first? Feel free to contact Faye Ntemsia (T. 694 0978161)
Please note that for transparency and equity reasons, only those applications made online via our site will be assessed. After the screening of all the CVs received, we will only contact the candidates who meet the requirements of the job to arrange an interview. All applications are considered strictly confidential.