Front Desk Administrator

EUROFAST is seeking for a candidate to support their team for the following position: Front Desk Administrator.

Job description: 

• Answer incoming telephone calls, identify caller needs, and direct them to the appropriate personnel or department.
• Greet visitors, guests, and members in a professional manner, determining the purpose of their visit and guiding them accordingly.
• Escort or direct visitors to designated areas, such as meeting rooms or waiting areas.
• Update client information and maintain the company’s database with accuracy.
• Conduct internet research and compile reports based on findings.
• Handle incoming and outgoing correspondence, including sorting, distributing, and preparing mail, messages, and courier deliveries.
• Schedule appointments, manage calendars, and provide timely reminders to relevant personnel.
• Oversee the management and maintenance of company property and office supplies.
• Prepare and print documents, including reports, memos, mail, and informational sheets.
• Ensure the reception area remains tidy and well-stocked with necessary materials, such as stationery, forms, and brochures.
• Perform basic clerical tasks, such as photocopying, faxing, and filing office documents.
• Provide administrative support to the CEO, coordination team, and HR as needed.

• Minimum 2 years of experience in a related field.
• Fluency in English and Greek.
• Experience in international or multinational companies is considered an advantage.
• Proficient in Microsoft 365 applications (Word, Excel, Outlook, etc.)
• Hands-on experience with office equipment (e.g., fax machines and printers)
• Excellent verbal and written communication skills.
• Strong interpersonal skills with a customer-oriented mindset.
• Professional appearance and demeanor.
• Ability to multitask and handle high-pressure situations.
• Strong organizational and time management skills.
• Attention to detail and accuracy in administrative tasks.