Executive Assistant to Managing Director

ICAP Executive Search & Selection is one of the premium consultancies and part of ICAP People & Employment Solutions, the largest HR Services Provider in Greece and Cyprus. With more than 50 years of experience, we specialize in assessing and recruiting Senior to Middle Level Executives across all sectors.

ICAP Executive Search & Selection on behalf of its client a global leader in Financial/ Risk Management Services, is seeking for a dynamic Executive Assistant to work alongside the Managing Director, actively contributing to the company’s strategic goals.

Executive Assistant to Managing Director (5881/EAMD/ESS/GR)

Responsibilities:

• Oversee and manage the Managing Director’s schedule, ensuring effective meeting coordination, calendar organization, and priority setting.
• Ensure efficient preparation for meetings by gathering relevant materials, tracking key projects, and following up on action items.
• Prepare, edit, and refine presentations, reports, and other critical documents.
• Track and coordinate ongoing projects, ensuring alignment with business priorities.
• Act as a key point of contact for industry professionals, journalists, and media representatives.
• Collaborate closely with the group Marketing Department to organize corporate events, sponsorships, and PR activities.
• Manage and update corporate social media channels, ensuring timely and engaging content in cooperations with the marketing team.
• Monitor and support the company’s participation in partner conferences and events.
• Coordinate all travel arrangements, including flights, accommodation and transfers.

• Previous experience in an Executive Assistant role supporting high-level executives.
• Strong organizational and multitasking skills, with the ability to work proactively and independently.
• Excellent communication skills, both written and verbal, in Greek and English.
• High attention to detail, particularly in document review and presentation preparation.
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook) and social media management tools.
• Familiarity with marketing activities, event planning, and public relations is a plus.