Office Manager / Executive Assistant

Do you have experience as an executive assistant?

Do you have experience in office management?

ManpowerGroup Greece, on behalf of its client, an innovative and fast-growing group of luxury resorts, is looking for an Office Manager / Executive Assistant

Location: Athens

Working Model: On-site

You will be reporting to: CEO & C Level Managers

What you will do: The Office Manager’s/Executive Assistant’s role is to support the team at the company’s HQ in Athens. The role combines the responsibilities and duties of both an Office Manager and an Executive Assistant.

More specifically:

Essential Responsibilities and Job Duties as Office Manager:

• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
• Processing invoices and managing office budgets
• Implementing and maintaining procedures/office administrative system
• Answer visitors’ questions, calls, and emails, and provide them with the relevant information
• Maintain visitor, employee, and department directories and logs
• Organize the reception area while complying with office procedures, rules, and regulations
• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
• Keep a record of office supply inventory and expenses
• Organizing company events and conferences

Essential Responsibilities and Job Duties as an Executive Assistant:

• Maintaining calendars and scheduling business appointments
• Assist in coordinating quarterly earnings conference calls and webcasts, high-level conferences, and roadshows
• Responsible for scheduling weekly team meetings and following up on action items
• Coordinating complex domestic & international travel for team members
• Assist with PowerPoint presentations, including data collection, formatting, printing, and distribution
• Create, update, and coordinate a variety of forms, letters, reports, and memos
• Organizing and maintaining filing system, records, and reports
• Arranging lunches, dinners, and other events as needed
• Performs position functions with a high degree of ethics and confidentiality
• Assisting the organization’s functions by keeping personnel records up to date, arranging interviews, and updating financial documents

What we are looking for:

• Bachelor’s degree in business, HR, or any other relevant field
• Proven experience as a secretary, reception or administrative assistant
• Experience with customer-facing roles
• Exceptional written and verbal communication skills, in Greek and English language
• To be able to use a computer and main office programs competently
• Excellent communication skills
• Strong organizational skills
• Ability to work independently on an established agenda and be a team player
• Attention to detail
•  Patience, a ‘can-do’ attitude, and time-management skills
• The ability to multi-task

Benefits:

• Competitive Annual Package
• Medical insurance
• Career development oppotunities

Recruitment Process:

If you are interested in this role, feel free to apply directly.

Our consultants will contact the candidates who meet the profile’s requirements to arrange an interview.

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