Executive Assistant to CEO

ICAP Executive Search & Selection is one of the premium consultancies and part of ICAP People & Employment Solutions, the largest HR Services Provider in Greece and Cyprus. With more than 50 years of experience, we specialize in assessing and recruiting Senior to Middle-Level Executives across all sectors.

ICAP Executive Search & Selection, on behalf of its client, a leading luxury hospitality company is looking for an experienced Executive Assistant to CEO.

Executive Assistant to CEO (5657/EA/ESS/GR)

Responsibilities:

• Manage and maintain the CEO’s schedule, including meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Provide comprehensive and integrated secretarial and administrative support.
• Handle incoming and outgoing communications, screening and prioritizing emails and phone calls.
• Arrange and coordinate meetings, including preparing agendas, taking notes, and following up on action items.
• Assist the CEO with project management tasks, including tracking deadlines and ensuring timely completion of deliverables.
• Respond to different stakeholders, maintaining high professional standards and meeting conflicting needs.
• Operate independently and handle multiple tasks simultaneously in a fast-paced environment.

• Proven professional experience as an executive assistant or in a similar administrative role in a corporate environment.
• Bachelor’s Degree in Business Administration or another relevant field.
• Proficiency in MS Office.
• Excellent communication skills both in Greek and English languages (oral and written).
• Strong organizational, time management, multitasking and prioritization skills.
• Proactive approach to problem-solving with strong decision-making skills.
• High level of integrity, confidentiality and professionalism.
• Customer service excellence with commitment to quality.
• Ability to work efficiently both independently and within a team.
• Adaptability with continuously changing requirements.